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THE ROLE OF THE HUMAN RESOURCES DEPARTMENT
y Advertising: The Human Resources Department is responsible for deciding which
sources to use for advertising, ad layouts, and designation of time frames. The hiring
department is always welcome to submit input as to where and when to advertise.
Final advertising decisions made in HR are based on availability, special recruitment
resources, cost effectiveness, time factors and target populations.
y All applications, resumes and credentials are collected in the Human Resources
Department. Having one location to which information is submitted controls the
receipt, monitoring and maintenance of applicant information. All position
announcements will direct applicants to forward their information directly to the
Human Resources Department – either by email, in person or via US mail.
In the event that a department/member receives a resume/application in the mail,
through email, or hand-delivered, the application should be forwarded immediately to
the Human Resources Department. The department will respond to the applicant if
necessary, providing accurate information concerning both the availability of the
position and anything else the applicant may need to know.
y Deadline dates for receiving employment information are important. These define
the date by which applicants must submit their information to the college in order to
be considered a timely applicant.
Deadline dates will be enforced in the Human Resources Department. In the event
that one exception is made, all late applicants will be included in the potential file
that is sent to the department to consider. Exceptions can be made for situations
noted as emergencies, such as: The loss of a data base file, the expansion of a pool of
applicants, an error in an announcement/advertisement, or like circumstances.
y Transmittal of Applications to Departments: Shortly after the deadline date, the
hiring department will receive applicant information as follows:
1. For support and non-professional positions, the Human Resources Department
will be responsible for reviewing the announced qualifications and those of the
applicants. The pool will be distributed in three files. The first file will contain
those individuals who meet and exceed the required and preferred qualifications.
The second file will contain those individuals who meet the required
qualifications. The third file will include those who appear to be unqualified for
the position based on the information submitted/received.
2. For professional positions, the hiring department will receive all applications in
alphabetical order to review.
NOTE: When the appropriate software is acquired,
applications will also be electronically evaluated.
3. The hiring department will also receive a spreadsheet of information
indicating the applicant’s name, address, and other pertinent data.