Terms & Conditions for Varsity Spirit Competitions
Payments, Refunds and Cancellations
The following Terms & Conditions include registration-related policies, such as payments, cancellations, changes, and refunds.
Other Terms & Conditions may apply related to event specific details, such as capacity of event, size of event facility and number
of registered teams. Refer to each event for details.
These Terms & Conditions are applicable for live and virtual events administered by Varsity Spirit.
PRICING PERIODS
Early Registration Period – 61+ Days Out:
• Teams must register 61+ days prior to the event to receive the Early Registration rate.
• Payment types accepted by the Early Registration deadline: Business/Gym/Booster Club Check, Cashier’s Check, Money
Order, Credit Card, School Check
Standard Registration Period - 0- 60 Days Out:
• Teams that register within 60 days of the event must pay the Standard Registration rate.
• Payment types accepted by the Standard Registration Deadline: Cashier’s Check, Money Order, Credit Card, School
Check, Cash
PAYMENTS
If mailing your payment, include a copy of your invoice to insure proper credit to your account. No personal checks are accepted.
Full payment is due by Friday the week prior to the event. For School Teams only, if you are unable to pay in full by this date, we
must receive a school purchase order or promise to pay statement on official school/organization letterhead to ensure your
placement in the order of competition. Either document must be signed by the school principal/organization administrator, not
the coach. Exceptions to any payment policy must be communicated in writing and agreed to in advance by the event producer.
RETURNED CHECKS
A $50 fee will be assessed for all returned checks. Following a returned check, payment must be made by Cashier’s Check,
Money Order, Credit Card, or Cash.
DIVISION CHANGE FEES – FOR ALL STAR TEAMS ONLY
Non-Worlds Bid Events: $250 fee for division changes made after Monday at 5:00 PM, two weeks prior to the event.
Worlds Bid Events: $500 fee for division changes made after Monday at 5:00 PM, two weeks prior to the event.
REFUND POLICY
• Refunds will be given if the cancellation for athletes or full teams is made 45+ days prior to the event.
• No refund will be given if cancellations for athletes for full teams is made 0-44 days prior to the event. See the
TRANSFER POLICY below for event transfer options.
• Events that require pre-ordered tickets will result in full forfeiture of monies paid if cancelled within 14 days of the
event.
• Refunds on accounts with a credit balance will be issued in the same form of the original payment method and after the
event is over.
TRANSFER POLICY
Due to circumstances surrounding COVID-19, Varsity Spirit will allow transfer of monies paid, for individual athletes or full teams,
to another event during the 2021-2022 season. The following conditions apply:
• Notification to Varsity must be made prior to the Monday the week of the event to transfer 100% of monies paid.
• Notification to Varsity made on Monday the week of the event may transfer 75% of monies paid.
• Includes transfers to The U.S. Finals events (for qualified teams).
• Transfers may not be made to events held at the Walt Disney World Resort, including UCA, NDTC or NHSCC.
• Cancellations made the day of the event are not eligible for a refund or transfer of funds.
• All eligible funds not transferred to another event will be refunded at the end of the event season.
CANCELLATION FEES
Refer to the specific event details for fees pertaining to cancellations.
DIVISION CHANGE FEES
Division changes are not standard across all competitions. Division changes made within the week of the event will result in a
change fee between $50 - $500 depending on the event.
RESULTS
Results for all Varsity All Star events will be housed on our Leaderboard this season. By participating in a Varsity event, teams
give their consent for scores to be made public.
